The City of Cold Lake is seeking a qualified individual to fill the 11-month, full-time, term position of Legislative and Records Management Coordinator with the Department of Corporate Services. Reporting to the Manager of Legislative Services, this position is responsible for assisting the organization with provisions of corporate, legal and legislative services. The individual will be responsible for guidance to various departments in the development and implementation of Bylaws, Policies, Procedures, City Contracts and Agreements, with respect to municipal programs and services, ensuring they are in compliance with statutory and legal requirements. This position oversees the organization’s electronic and paper Records Management Program developing, recommending and implementing records management policies, strategies, and retention and disposal schedules. The incumbent will coordinate, organize and track the destruction and removal of records for the City in compliance with legislation by utilizing a records management software in a SharePoint environment. This position will assist with record requests and inquiries, the Municipal Election and Census, as well as any other duties assigned by the Manager of Legislative Services. The incumbent must be trustworthy and be able to deal with confidential and/or sensitive information.
The preferred qualifications for this position include a post-secondary certificate or diploma in Business, Public Administration, Records Management, Legislative or other related field. Experience in Records Management and FOIP Legislation is an asset. The preferred candidate will have strong computer and organizational skills, a keen interest in records management and assisting others with requests and inquiries, the ability to maintain a high level of accuracy and confidentiality, and the ability to remain open minded and positive, while having the ability to adapt to changes on the basis of new information or direction. Candidates with experience in a legal environment, and/or records management in a SharePoint environment will be considered. Preference will be given to candidates with three years’ experience in an Administrative role, preferably in a Municipality or Government.
Read the full job description for the term position of Legislative and Records Management Coordinator with the Department of Corporate Services for the City of Cold Lake.