training and resources


Assessment Review Board Clerk Training

Anyone designated as the ARB clerk must complete the Administrative Law 1 course offered by the Municipal Government Board, and recertify every 3 years by completing a refresher course. 

ARB courses are being offered from February - May 2017 at various locations across Alberta. Click on the link below for more information.

Visit the Alberta Municipal Affairs website for:

  • Training dates and course registration
  • Administrative Law Manuals 
  • Quick reference guides and processes


Drafting and Reviewing Bylaws, Policies and Procedures

While there is currently nothing offered in Alberta specific to drafting bylaws, policies and procedures, valuable learning opportunities do exist:


Part of the NACLAA certification program offered by the University of Alberta, this on-line course addresses the drafting, enacting and enforcing of bylaws and reasons for bylaw validity. As a bonus, you’ll also learn about the election and operation of council, municipal contracts and tendering, and municipal liability.
The LGAA (Local Government Administrators Association) has Bylaw Drafting Manual on their website in their municipal administration toolkit

Conducting a Municipal Census

Unless otherwise authorized by the Minister of Municipal Affairs, a municipal census must be carried out between April 1 and June 30 of the same year.

Visit the Alberta Muncipal Affairs website to access the census manual and related forms, as well as opportunities for training.

 If you need advice: 

  • Post a question on the AMCA Question Forum
  • Contact a Municipal Affairs representative at lgs.update@gov.ab.ca or 780-422-8303 (call toll-free in Albert by dialing 310-0000 first).


Drafting Contracts and Agreements

Currently we’re not aware of any training offered in Alberta specific to drafting contracts and agreements. Contract law is addressed in the Municipal Law II course offered as part of the University of Alberta’s NACLAA certification.


This on-line course addresses contract law as well as municipal land use, access and privacy, finance and taxation, and municipal acts.


Conducting a Municipal Election

The next municipal elections will take place on Monday, October 16, 2017.


Visit the Alberta Municipal Affairs website to access relevant legislation, forms, information bulletins, and other helpful resources.

Alberta Municipal Affairs typically offers returning officer training in the spring of an election year. You can find registration information on the Alberta Municipal Affairs website. 

Visit our Members Only Election 2017 page to have a look at election resources submitted by our members.

If you need advice: 

  • Post a question on the AMCA Question Forum
  • Contact a Municipal Affairs representative at lgs.update@gov.ab.ca or 780-422-8303 (call toll-free in Albert by dialing 310-0000 first).


Freedom of Information and Protection of Privacy

Resources

For assistance with interpreting the FOIP Act and handling FOIP requests, contact the FOIP Help Desk at 780-427-5848 (call toll-free in Alberta by dialing 310-0000 first).

To access the FOIP Act and Regulation, as well as the FOIP Guidelines and Practices Manual, visit the Service Alberta FOIP website at http://servicealberta.ca/foip/ 

The “Access to Records” page at http://servicealberta.ca/foip/access-to-records.cfm provides general instructions about how to access records from a public body, how to make a FOIP request for general information, how to make a request for personal information, and how to request a correction of personal information.

The Office of the Information and Privacy Commission (OIPC) also offers resources and holds access and privacy related events.  Visit https://www.oipc.ab.ca/ to learn more.

Training
Service Alberta offers on-line training, as well as instructor-led FOIP courses several times a year in Edmonton and Calgary. You can also have an instructor come to your workplace. Visit FOIP Training for Public Bodies for complete information.

The 2016-17 Training Calendar for the FOIP Training Program is now available on the Service Alberta FOIP Website: http://www.servicealberta.ca/foip/

To register for any of the scheduled courses in the calendar, email  FOIPTraining@gov.ab.ca


Meeting Procedure and Minute Taking

Past conference presenter

Connie M. Deford, Professional Registered Parliamentarian, presented at the 2015 AMCA annual conference and again at the October 2015 mid-year workshop. Visit our Past Conference Presenters page to view Connie’s slides on:

  • Robert’s Rules in a Clerk’s World
  • How to Say it in Minutes
  • Basic Parliamentary Procedure 
On-line tutorial 

Minute-Taking Standards and Related Issues is an on-line tutorial offered by Eli Mina, Registered Parliamentarian.


Records Management

Alberta Municipal Records Management Group

The Alberta Municipal Records Management Group (AMRM) is an informal group of more than 80 records professionals from Alberta Municipalities. The group meets twice a year, in the spring and fall, for full-day sessions featuring collaboration and guest speakers. They also maintain an email fan-out list. For more information about the group and how you can become a member, visit the AMRM website at www.amrm.ca

Past Conference Presenters 

Visit our Past Conference Presenters page to download presentation slides: 

  • “Electronic Records Management – Getting to ERM-Ready” by Sue Rock of the Rock Files Inc. at the 2013 AMCA annual conference. 
  • “Digital Recordkeeping for Municipalities” by Bruce Miller of RIMtech our 2014 mid-year workshop. 

ARMA International 

ARMA is an international association of professional records managers. Their mission is to provide information professionals the resources, tools and training they need to effectively manage records and information within an established information governance framework. 

ARMA hosts an annual conference in Canada. Locally, the association has chapters in both Calgary and Edmonton. 

Library and Archives Canada
Governance and Recordkeeping Around the World is a free online newsletter produced by Library and Archives Canada. It helps keep readers current with the latest news, initiatives, guidance, best practices, tools and case studies information management, electronic records systems, and retention and disposition of records, to name a few. Readers include municipal clerks from around Canada.


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