Job Postings

The City of St. Albert is looking for a permanent full time Manager, Privacy and Records, to work within the Legislative Services Department. 

Closing Date:  May 14, 2018

The Manager will lead the development, implementation and maintenance of the City’s records and information management program and the fulfillment of the City’s obligations under the Freedom of Information and Protection of Privacy Act. Reporting to the City Clerk, the Manager directly oversees a team that includes the Records and Information Coordinator and Records Analyst.

The Niagara Region, Thorold, Ontario, is looking for a  Regional Clerk.

Closing Date:  May 4, 2018

Reporting to the General Manager, the Regional Clerk is responsible for ensuring the fulfillment of all statutory duties as prescribed in provincial legislation and a range of customer services for delivering the legislative process, Corporate Records and Information Services, Corporate Printing and Mail areas and all activities related to Freedom of Information and Privacy. The Regional Clerk is a high profile municipal leader and a key advisor to the Regional Council, Regional Chair, Committee Chairs, the CAO and the Corporate Leadership Team. Key responsibilities include:

• Management of corporate records, legislative support, printing and mail services and MFIPPA/PHIPPA, providing direction, setting priorities, assigning tasks/projects, resolving problems, ensuring results are achieved.
• Management and operation of the legislative process for Council, Standing Committees and special committees.
• Overall management of records, courier and print/mail room service staff and processes.
• Accountable for medium to long range people resource planning for the division, determining ideal organizational structures, identifying desirable role/skill mix requirements, ensuring ongoing work quality and delivery of results.

To review the full posting, click Niagara Region - Regional Clerk.pdf

Lac Ste. Anne County is looking for a full time permanent Executive Assistant.

Closing Date: April 30, 2018, or until filled

Reporting to the Assistant County Manager and Chief Financial Officer, the Executive Assistant works closely with the Administrative Team:

• Providing support to the Chief Administrative Officer, Assistant County Manager, and General Management team to ensure that the municipal operations are maintained in an effective, up to date, and accurate manner.
• Providing support to Council to ensure that Council is provided with the resources to make effective decisions.
• Serving as custodian of the official Municipal records, public documents, and building assets.
• Preparing and distributing agendas and recording minutes of all County Council meetings.
• Assisting in the preparation of bylaws, policies, and procedures, and ensuring that approved documents are appropriately executed and archived.

To view the job posting, click Lac Ste. Ann County - Executive Assistant.pdf

The City of Cold Lake is looking for a permanent full-time Legislative and Records Management Coordinator with the Department of Corporate Services.

Closing Date:  April 22, 2018 

Reporting to the Manager of Legislative Services, the position will:

• assist with the provision of corporate, legal and legislative services
• provide guidance to various departments in the development and implementation of Bylaws, Policies, Procedures, City Contracts and Agreements ensuring they are in compliance with statutory and legal requirements
• oversee the Records Management Program developing, recommending and implementing records management policies, strategies, and retention and disposal schedules
• coordinate, organize and track the destruction and removal of records in compliance with legislation by utilizing a records management software in a SharePoint environment
• assist with record requests and inquiries, the Municipal Election and Census, as well as any other duties assigned by the Manager of Legislative Services.