Join the Executive Committee!

Accepting Nominations Now!

Submit your name now to be considered for election to the AMCA executive board at the 2020 Annual General Meeting held in Canmore on Thursday, April 30.  On application submission, your name will be added to share with the membership your intent for election.  Nominations will also be accepted the day of the Annual General meeting.  At the Annual General Meeting, each nominee will be provided an opportunity to express their interest in volunteering their time on the Executive Committee.  

If you have any questions on the election/nomination of board members contact Shawneen.Muscoby@calgary.ca

Please note:  Nominations received the week of April 19 may not be listed on the website and will be announced at the Annual General Meeting.

Secretary

Treasurer

Director at Large

There are 6 executive committee positions: president, secretary, treasurer, and three directors. There are also 2 auditor positions. Terms are for two years, and a person can sit for a maximum of two consecutive terms. 
Executive committee members and auditors are elected by the membership at the annual general meeting in April. The president and two of the directors are elected in odd-numbered years, and the secretary, treasurer, and one of the directors in even-numbered years. Auditors are elected as needed. 
Visit our Executive Committee page to see information about our current members and their terms.
Qualifications
Any member in good standing is eligible for nomination to the committee. Anyone interested in putting their name forward should be certain they have the time available to devote to executive responsibilities (keep reading for more information). And since these responsibilities are largely related to recruiting speakers for the conference and mid-year workshop, it's helpful if our executive members are in a position to attend other industry events where they are exposed to speakers and other experts.
Responsibilities

Most responsibilities are divided between the executive team as time and interest allows. All members of the executive work together to: 

  • Coordinate the annual conference and AGM 
  • Coordinate at least one mid-year workshop 
  • Review and update the association bylaws, policies and procedures 
  • Provide content for the association website

Individual responsibilities include the following:

  • The president chairs the executive committee meetings and acts as the association's official representative.
  • The secretary prepares executive meeting agendas and takes the minutes for executive and member meetings. 
  • The treasurer receives all monies paid to the association, including annual membership fees and conference fees, and deposits them in the association's bank or invests them as appropriate. The treasurer also submits the annual financial statement and operating budget at the AGM.
  • The vice president assumes the responsibilities of the president when necessary, and is typically the member the executive will nominate to run for president at the subsequent election.
  • The President, Vice-President, Secretary and Treasurer positions are elected and have duties supported and outline in the AMCA bylaw (Link) .  The remaining directors are elected at large and responsibilities are determined at the board’s organizational meeting.
  • One director is selected by the committee to administer the website and weekly member e-newsletter.
Time commitment

Meeting schedule 

The executive meets face to face twice per year, once following the annual conference and AGM, and once in October, usually in conjunction with the mid-year workshop. There is also a monthly one-hour teleconference during working hours. 

Workload 

Aside from the meetings, members of the executive typically commit between three to five hours a month to association activities. It depends on a member’s individual circumstances whether AMCA work can be carried out during working hours or as volunteer work during off-hours. 

Need more information? 

Get in touch any current member of the executive – click here for contact information. 

Recent Question Forum Activity

  • Please login to view the latest activity

© Alberta Municipal Clerks Association
PO Box 48111 Village Landing PO
St. Albert, AB  T8N 5V9


Powered by Wild Apricot Membership Software